Transform Physical Records into Searchable Digital Assets
We help schools, publishers, libraries, and enterprises convert paper archives, books, and business records into secure, high-accuracy digital databases at scale.
End-to-End Digitization Services
From collection and archival-grade scanning to OCR conversion and workforce deployment, we handle every stage with precision.
Book Digitization
Convert bound volumes, historical texts, and manuals into searchable digital formats while preserving original typography and layouts.
Data Entry & Extraction
Accurate manual and automated keying for structured business records, forms, surveys, and legal filings with multi-tier validation.
High-Speed Scanning
High-volume production scanners operating at 300–600 DPI with real-time deskewing, auto-cropping, and color balance correction.
Multi-Language OCR
Extract machine-readable text from scanned docs using neural OCR pipelines with support for Indic scripts, English, and handwriting.
Digital Archiving & Indexing
Organize and catalogue enterprise records with hierarchical metadata tagging, cloud database imports, and fast search indexing.
Workforce Onboarding
Fully managed, NDA-bound data entry teams for mission-critical archives — scalable from 5 to 50+ vetted operators on demand.
Our Proven 5-Step Process
A military-grade workflow guaranteeing complete chain-of-custody, zero document loss, and maximum digital accuracy.
Collection & Chain of Custody
✓ Deliverable: Chain of Custody LogWe securely collect physical books, records, and files with Barcode/RFID tracking, tamper-evident seals, and signed handoff documentation.
High-Resolution Scanning & Imaging
✓ Deliverable: 600 DPI Master TIFF/RAWBook-edge and flatbed scanners image each page at 300–600 DPI with automated deskewing, spine-shadow removal, and optical clarity filtering.
Multi-Pass OCR & Data Extraction
✓ Deliverable: Searchable UTF-8 TextNeural OCR extracts machine-readable text across Indian regional languages and English, indexing layout structure, tables, and headers.
Rigorous Quality Assurance & Proofing
✓ Deliverable: 99.5% QA ScorecardAutomated character confidence scoring combined with dual-operator human review verifies every page against the physical master before signoff.
Secure Delivery & Database Integration
✓ Deliverable: Encrypted Cloud ExportFinal deliverables formatted into searchable PDF/A, ePub, or structured database dumps delivered via 256-bit encrypted cloud transfer.
Industries We Work With
Specialized digitization solutions tailored to the strict compliance and retrieval needs of each industry.
Publishing Houses
Backlists, rare titles, manuscripts & print-on-demand conversions
Schools & Universities
Student transcripts, degree registries & academic library archives
Libraries & Museums
Rare manuscripts, fragile folios & historical gazettes preservation
Government & PSUs
Public land records, pension dockets & municipal gazettes
Healthcare & Hospitals
Patient case folders, pathology reports & HIPAA-compliant files
Legal & Law Firms
Court filings, legacy litigation binders & discovery documents
Corporate & BFSI
Vendor contracts, loan files, audited vouchers & HR records
Research Institutions
Laboratory notebooks, scientific papers & patent archives
Built for Accuracy, Security & Scale
We never cut corners. Every engagement follows a disciplined, quality-first methodology backed by global data security standards.
Accuracy Guarantee (99.5%+)
Every document passes through multi-layer quality checkpoints — optical validation plus human proofing — before final signoff. We back our quality with a contractual SLA.
Air-Gapped Data Security
Confidential document handling with 256-bit encryption, CCTV-monitored clean rooms, strict NDA-backed personnel, and full chain-of-custody audit logs.
Rapid Workforce Scaling
From a 1,000-page pilot to multi-million-page archives — our operational model enables us to onboard and supervise 50+ trained operators within days.
Transparent Per-Page Pricing
No hidden fees, no setup gouging. Clear volume tier pricing with detailed sample-batch estimates provided before you commit to any large-scale digitization.
Projects That Speak for Themselves
Measurable, real-world outcomes delivered for institutions that entrusted Xtern Robotics with irreplaceable physical archives.
State Central Library Archive
Complete archival scanning of fragile 19th-century publications in 15 days with full OCR text indexing across 3,200 volumes.
University Academic Registries
14 years of student files, convocation records, and certificates converted into a cloud-searchable repository with role-based student query access.
National Corporate Archive Consolidation
Consolidated 12 years of audited contracts and tax binders across 4 regional branches into a centralized, encrypted PDF/A repository.
Frequently Asked Questions
Direct answers regarding file formats, confidentiality protocols, turnaround times, and bulk project onboarding.
Request a Consultation & Scope
Tell us about your document volume and timeline. Our solution architects will return a detailed proposal within 24 hours.
Why Partner With Us?
Whether you have a 500-page pilot archive or a nationwide 2-million record conversion, we engineer solutions with contractual accuracy guarantees and guaranteed confidentiality.